That makes you a member of a very large club. Many of us can get overwhelmed by the enormity of a task. It is hard to see where to start. We might look at it and see a huge ball of string with no tail sticking out to aid in the unraveling. Do what’s a person to do?

We know that answer to the question: How do you eat an elephant?  Answer: One bit at a time.

We hear this and we all laugh but don’t implement it as oten as perhaps we could. My clients often tell me that they tend to just jump in and struggle trying to find that elusive starting point. And they say that the closer the deadline, the more anxious they become to get started. No time to do the heads up prep work.

The stress level usually builds as the timer ticks on. Sometimes the anxiety turns to panic and with that comes difficulty focuing, staying on task and even sleeping or eating. Instead of stress de-escalating as the work comes together, it elevates as the deadline looms.

These 3 steps can make the difference in how stressed you are when the task is completed.

Take a Bird’s Eye View of the Task

What do you see? What is the overall objective and result when finished? Stephen Covey says to start with the end in mind. Knowing why you are doing this work can cause your appoach to be more creative and align with your work style. This planning can take as much as a day but will save you time in the long run. Don’t rush to get started. Stay calm to plan it all out.

Chunk the Task into Manageable Bites

Yes, the elephant adage is not just a fun thing; it is a critical tool to use in addressing the bigger tasks. We usually know way more than we actually implement. This is one of those often forgotten lessons that fail to make it to the production site.

How can you piece this into smaller bites to accomplish one at a time? With that comes the sense of accomplishment of actually getting somewhere. This goes a long way to balancing the amount of stress involved. Instead of it building, it will stay level or in best case scenario, decrease.

Break Down the Deadlines to Match Bites

Once the overall task is divided, then divide the deadline date into the appropriate timelines to match the bites. You allot a certain amoount of time to accomplish each and work to meet that deadline. For the time being, forget about the final deadline. If you meet each of these, you can’t help but meet the final one.  Don’t forget to add the final review time when the task is completed. You’ll want time to go over your work rather than just rush to push it out without another glance.

I guess a final word could be added here…okay, maybe two!  Don’t forget to breathe. Don’t forget to balance your work with leisurely time with family and friends, or maybe even some self-care alone time. Defeat the stress before it defeats you.

Coypright 2019 Merri Macartney. Merri works with organizations that want to merge laughter and learning to boost morale, reduce stress and enhance the wellbeing of their staff.

Email: Merri@merrimacartney.com

Twitter: @Speaker_Merri

Phone: 519-881-6339

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For more information on Merri’s business check out http://www.merrimacartney.com

In so many ways, we also learn that asking for help can be seen as a sign of weakness.  In so many ways, it does help us to do a lot of personal development.  We struggle almost continuously.  And all the while, we are at the ready to lend a helping hand to any who ask.  

Isn’t this rather crazy?  We consider it a privilege when someone reaches out to us and asks us to help them with something.  We like how it makes us feel; first to be chosen and then the sense of pride as we are able to complete something that makes someone’s life easier.  Our helping others enriches our lives, validates it and makes adds to our happiness.

Am I not right?  Think back to the last time you helped someone.  What did you help with?  Help with a move?  Fixing something?  Sharing your expertise to get something to work properly?  How did you feel when you were done?  You might have been tired to the bone but my guess is you also felt elated.

So tell me then, why is it we don’t let others help us?  Why do we deny them the same experience by not reaching out and asking them to help us?

For some, that is a very hard thing to do. As we grew up, we learned that we needed to be independent, to be able to manage our own needs or perhaps that people couldn’t be trusted and wouldn’t be there for you.  All of that might be true, but there comes a time when we need to admit that we can’t it alone. How much stress do we pile onto ourselves because our egos demand we have to be strong in all things?  And yet, the real strength comes in admitting we need help and it’s okay.

Can you imagine anyone in your sphere refusing to come to your aid if you asked for help?  Me neither. What do you suppose would be there response to your request?  Would it look like this?

I do think that is so.  Yet it has taken a lot for me to reach out and feel okay with it.  Even if my husband couldn’t (or wouldn’t) do something in what I considered to be a satisfactory time, I would jump in to do it myself.

Well, now that my hubby is ill and can no longer do his customary jobs around the house, I have had to take them on. But only because I deemed it so.  Finally when I was burning myself out and getting beyond my skill level, I had to ask others to stand in the gap.  And you know what? They were thrilled.

You see, they knew the situation. They wanted to help but didn’t know how and didn’t want to intrude. When I finally asked, they were happy that now they could actually do something to take some of the pressure off me.  I have to admit that I didn’t realize the toll it was taking on me.  I was acting like Superwoman; like the old song, I am Woman Hear Me Roar….

The truth of the matter was that I was putting myself at risk and possibly jeopardizing the care my husband needed. My perception of being strong because I didn’t need anyone was wrong.  I wasn’t being strong.  I was being foolish and weak. It wasn’t until I swallowed my misdirected pride and reached out that I realized that that was where the real strength was.

How are you doing?  Are you living a myth thinking that the courage it takes you to manage on your own is your strength?  Are you actually burning yourself out by adding unnecessary stress?  Consider letting others help; consider letting them experience the same joy and privilege you feel when you get to help others.

When you help others you give the gift of yourself.  Letting others do the same for you allows them to give their gift to you.  We are always better at giving gifts than receive them. But it is something we can all learn to change.  It all starts with the decision to make that change. When will you make your decision?

If you like what you’ve read, why not sign up for The Smarty Pants Way?

Our days tend to look like this; get up, go to work, come home, go to bed. Rinse and repeat day after day. With little to no time to unwind, there is little opportunity to minimize the stress from the hectic schedule. One day quickly melds with the next and suddenly weeks and months have passed. The intent to address the stress never gets implemented but should be. With a mere 15 minutes each day, and with discipline to be consistent, stress can be significantly minimized. How easy does that sound?

For those of us who are not great at being disciplined, adhering to this program could take some time to get into action.  However, once the habit of setting up the 15 minutes on a daily basis is set, there is often that sense of disappointment at not starting sooner.  Have you ever felt that way?  You finally get around to doing something that you’ve been putting off only to realize how much better off you’d have been if you’d have started sooner.

So what kind of things can be done in only 15 minutes that will make a difference? Before I share that let me tell you a little about Harriet Beecher Stowe. She lived in the middle 1800s and was married to a preacher. Together they had seven children so you know how busy she was.  Harriet was also known as an abolitionist.  Her biggest contribution to the abolition of slavery was the novel she is best known for: Uncle Tom’s Cabin, although she did write 30 books.  It has been said that Harriet wrote this novel writing 15 minutes a night by candlelight after the children were tucked in bed.

So if she could do that nearly 200 years ago, what could you do with your 15 minutes?

Be sure to set a timer to make it an easy thing to do…more only makes it stressful to try to fit into your schedule and then it seems like work rather than enjoyable.

Writing:

In today’s world, this might simply be journaling, depending on your intentions.  Some of you may want to be authors and get published either on or offline, traditional or ebook.  The rest of you might just want to add this type of writing for the express purpose of logging your own journey or to leave some form of memoir for your family.

Whatever your reason, the very act of writing, because of its pensive nature, will allow you to turn down the notch on the stress meter.  The very thoughts which you pen will often evoke an emotional release such as laughter, joy, appreciation and gratitude.  This type of writing rarely if ever evokes the negative therefore your writing will uplift your spirit and release the thoughts that cause stress.

Meditation:

This usually occurs in a favored quiet place with eyes closed and aiming to clear the mind of thinking.  Obviously, this means no activity such as writing or recording audible thoughts.  The notion of repeating sounds such as “ohm” type chants which don’t require thinking is often found to be useful for clearing the mind.

The purpose of meditation is to give permission to the body to relax for a time.  Breathing slowly, deliberately paying attention to your rhythm, and feeling the stress vacate the body is soul refreshing.  It does take practice but the rewards of persevering is so worth it.

Inspirational Quotes:

It’s always a good idea to get in the habit of collecting inspirational quotes that speak to you.  On days when you feel that you are feeling flat and need a boost, this could be your 15 minute activity.  The best practice with these is to have them in categories like change, courage, faith, confidence and others. When you choose to do this then it is meaningful to have a choice of topics to be inspired by.

The collection doesn’t have to be set up like a fancy book.  The value is in the quotes not particularly in the way they are presented.  Taking the time to make it attractive and perfect only adds stress.  What can you do to put this together simply and easily?  Type them up in a word document, print and put in a binder. Done!

High Power Walk:

Even a 15 minute high power walk can minimize your stress levels. Why high power?  You will need to focus on the high energy required to do this. There is no room left in your brain to worry about anything else. You will asking questions like: Where am I going? Can I get to the park and back?  Can I do this every other day?  Am I going to survive it?

There is a lot of thinking going on but the advice here is to think about the benefits to your body. Think about the fresh air and its benefits. As you become more active doing this notice how much better you feel on so many levels. Healthier body and mind.

Listening to Music:

Get up from your usual place. Go find someplace different where you can escape distractions.  Be comfortable as you don headphones and listen to a quieter type of music.  It can be classical but if you are not a fan then find some quiet romantic music that you’d like to dance to.  You might like heavy rock and in its place, that’s wonderful but remember your purpose here is to relax and de-stress.  What music will do that for you?  Create your own play list.

Choose Healthy Snack:

It is easy to get overwhelmed and overstressed when we fail to take the breaks given to us during our work day.  It just seems easier to stay put and work through them.  It is one of those things we should never do. We NEED to take the breaks. The benefits to our minds and bodies far outweigh loosing the time to take them.

In order to get into this habit, set yourself up with something to look forward to.  Select high energy snacks which you thoroughly enjoy.  Savor ever morsel. Make it an experience. Even it they cost a bit more than your normal fare you will find you don’t have the mid-afternoon carb crash.  Your mind will stay clear and it will be easy to get back into the swing of things and refocus once you get back on task.

Cuddle with Your Fur Babies:

Or someone else’s.  Many of the senior residences, long-term care facilities and nursing homes are realizing the health benefits of having pets come for a visit.  The squeals of delight upon their arrival lifts spirits like nothing else. A lifestyle consultant I know at one such facility takes her dog, Lucky, to work with her.  She says that Lucky makes all the rounds as he knows precisely who is waiting for him to visit.

There is much written about the lowering of blood pressure by those who have animals in their lives.  When the focus is on caring for a pet, or paying attention to one for a time, there is an opportunity to escape your worries and enjoy the moment.

Not fond of furry babies, then find a baby you can spend time with.  Nothing like baby giggles or sloppy licks from dogs or the soft purring sounds of cats to minimize stress. Try it you’ll like it.

Any of these will help you to lessen your stress and allow you to avoid being overwhelmed.  Pick one or two to do regularly or mix all of them up as you feel the need.  Avoid making this another job to do.  Look on it as adding relaxation and fun into your ordinary routine.

Keep to 15 minutes to keep it FUN.  Enjoy the benefits you know you will get.  And then go “git” it done!

If you like what you’ve read, why not sign up for The Smarty Pants Way?